The 13 Worst Email Mistakes Millennials Make
The 13 Worst Email Mistakes Millennials Make
Many millennials take things way too casually. In no other area is this casual attitude more pervasive than in written channels of communication such as texts, letters, and emails.
In formal settings, this costly espousing of abandon actualizes ineffective communication resulting in poor first impressions, lost opportunities to build beneficial relationships, and misunderstandings. Here are 13 of the worst email mistakes millennials make.
With the advent of shorthand, grammar is by far the biggest language casualty. Due to familiarity with texting lingo, millennials have gotten into the habit of committing little grammar mistakes, and they often transfer them into official communication without realizing it.
Consequently, they paint themselves in a bad light to the email’s recipient coming off as careless and oblivious to detail. In this manner, job applications are overlooked, support requests treated with contempt, etc.
Run on sentences
Run on sentences are unnaturally long sentences with so many additional clauses that the overall meaning becomes diluted and unclear. The use of ellipses in place of periods as seen in informal texting is the main culprit.
Short, clear sentences, divided by periods should be utilized, and ellipses should only be used to show omission rather than continuation between complete sentences.
Rambling is worse than grammar or punctuation mistakes since it implicates one’s clarity of thought and eloquence.
Emails are a focused channel of communication and should be treated as such. Only digested views should be communicated via email; otherwise, just make a call. Before crafting an email, figure out the issue at hand and convey it in the least possible words.
While there are general email rules, some companies and institutions have additional guidelines that govern internal communication and millennials are notorious for overlooking them. Thus, workplace image is compromised and superiors, when they do get wind of such, identify offenders with small-scale rebellion. If and when opportunities come up, the offender is then likely to be overlooked.
Again, the texting and chatting culture is to blame. In fact, most Millennials intimately know how to use commas, apostrophes, periods and question marks but they struggle to notice instances where colons, semi-colons, dashes and other punctuation marks are in order.
This way, the fluency of emails is compromised as well as message clarity. The overall effect is a poor personal representation of oneself.
Use of Slang
Many slang words have over time become mainstream words, but there is no reason whatsoever why girl should be replaced with gal in emails. It is a mistake many make due to accepted spoken and written lingos, but it does not make it acceptable. Only proper words should be used in emails – if it is an unofficial communion; a text, or call should suffice.
Failure to Proofread
It is a good habit to proofread emails before clicking or tapping the send button. It is the only way one can correct typos, address message inconsistencies and polish up the subject matter for maximum effect.
However, most millennials accustomed to rapid, instantaneous texting do not review their content, and the result is communication that is laden with mistakes and discrepancies.
Every email should have a respectful tone and begin with salutations, but some millennials disregard this unwritten email code by diving straight into the subject matter.
It comes off as rude and disrespectful, and the recipient may even be offended considering that email communication is now primarily used in formal communication. A hi, or hello, followed by the addressee’s name, or sir/madam is the proper way to go about it.
Not signing off
The way one signs off an email determines the overall feeling the recipient will have regarding the correspondence. Some make the mistake of not signing off at all which is somewhat rude.
It is an unwritten rule that every email should be signed off with “regards” with the sender’s name immediately below depending on the level of officiality.
No matter how long email correspondence has been existent between two parties, nicknames should not come into play. Addressing each other on a first name basis is okay but using nicknames may be taking it a bit too far, and the recipient may not like it. It is safer to stick to names.
Poor use of CC, BCC
In spreading mail to several people, some do not take the time to review the CC addresses. In effect, some emails land in unintended inboxes and depending on the subject matter, confidential information may be leaked. Even if the message is neutral, sending an email to unintended recipients is tantamount to spam, and no one likes spam.
Weak or no subject line
The majority of millennials are guilty of this in that they do not give adequate thought to their subject headings. In official settings, the subject line not only acts as an introduction, but it also hints at the urgency of the mail. Thus, a poor one may result in the mail being overlooked or being addressed when it is already too late.
Use of acronyms
Internet acronyms such as LoL and LMAO come to mind, and it goes without saying that they should never find their way into formal emails. The perils of using such language are apparent in any formal sector.
The best way to avoid most of the mistakes above is practicing good communication on all platforms. Try to text, and chat in proper grammar and decent communication will come naturally. It is better to seem overly official than excessively informal and casual.