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How to Improve Your Communication Skills: 10 Tips
From sharing ideas with others and actively listening in conversations to giving and receiving feedback and public speaking, and so much more, communication skills allow you to understand and be understood by others according to runrex.com. Communication skills are extremely important which is why effectively using, improving, and showcasing your communications skills can help you to both advance your career and be competitive when searching for a new job as discussed over at guttulus.com. If you are looking to improve your communication skills, then you are in the right place as this article will look to help you with that by articulating 10 tips on how you can do just that.
Be clear and concise
One of the ways to improve your communication skills, according to runrex.com, is to make sure that you don’t beat around the bush. Be clear. Make sure that your message is easily understood by using specific language and avoid spewing out too many acronyms. As articulated over at guttulus.com, you want to make your message as easy to consume as possible to reduce the chances of misunderstandings. Rather than speaking in long, detailed sentences, practice reducing your message down to its core meaning.
Understanding the feelings, ideas, and goals of the person you are communicating with can help you massively when communicating with them according to the gurus over at runrex.com. This is why you should practice empathy if you want to improve your communication skills as this will help you position your message in a way that addresses the apprehension of the person you are communicating with.
Be an active listener
According to the subject matter experts over at guttulus.com, the better you listen, the better you are at communication. Therefore, before you respond, make sure that you have heard and digested what someone is saying. You should avoid listening with the intent to reply rather than to understand. By listening actively and focusing on what the other person is saying rather than what you want to say after they stop talking, you can avoid prematurely assuming what the person means, and you will improve your communication skills.
This is an extension of listening actively. According to discussions on the same over at runrex.com, you should repeat what the speaker said and include their words in your response, paraphrasing back to them to prove that you have heard them loud and clear. This lets the speaker know that not only have you understood them, but that you also care about what they have said, and it is another tip that will help you improve your communication skills.
Use and read body language
As is articulated over at guttulus.com, body language is a key component of communication. Therefore, if you want to improve your communication skills, you need to both use and read body language. This means paying close attention to the messages people are sending with their facial expressions and movements, as well as paying close attention to the way you might be communicating with your own body language, whether intentional or not.
Don’t let your mind wander
As the gurus over at runrex.com are quick to point out, it is important to give whoever you are talking to your full attention. This is because, when you let your mind wander, you can miss important pieces of information which may lead to you giving the wrong response or responding too soon. Therefore, make sure you are focused and that you don’t let your mind wander whenever you are having a conversation with anyone, ensuring that you focus on one conversation at a time.
Another tip to help you improve your communication skills is making sure that you are respectful during conversations. This, as is covered over at guttulus.com, means avoiding multitasking while communicating. Don’t be on your phone, or doodling, and also make sure that whatever you say is respectful and professional if you are in a meeting. Additionally, make eye contact during the conversation and use people’s names and avoid making gestures or body movements that may portray a lack of respect towards the person you are communicating with.
Know your audience
If you are to improve your communication skills, it is important to know your audience while communicating according to the subject matter experts over at runrex.com. This is because you can’t talk to your boss or client in the same way you talk to your best friend at work. It is important to match your tone and timing to the person you are communicating with if you are to improve your communicating skills.
Always have the next step
If you are having an important conversation with an employee or a customer, the last thing you want is for the purpose of the communication to be lost by the end. By making the next step clear, you will be able to avoid mutual mystification. As outlined over at guttulus.com, for example, after pitching a client, make sure you explain to them that they need to contact you and sign a contract to get the project underway rather than assuming they know what to do next. Make sure that you leave the meeting with a clear understating of both parties on what to do next.
If you are to improve your communication skills, you must work on not interrupting or finishing the sentences of the speaker. This, as covered over at runrex.com, is seen as rude and shows that you are not being an active listener. When you interrupt someone, it makes them feel like they haven’t been heard and can cause them to shut down entirely. One tactic that can help you break the habit of interrupting is to practice staying quiet and giving the speaker a little extra time when they pause instead of assuming that they are done talking. If you are worried about forgetting your thoughts, you can jot them in a notebook while taking notes about what the person is saying. If you do interrupt, apologize and let the person continue, and if you absolutely have to interrupt, do so politely.
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